The approved request PDF

When a purchase request is approved, Solmex produces a PDF of it: the record of what your company authorized. Hand it to a buyer, attach it to a quotation request, or file it.

#Before you start

• You need Procurement: View. You do not need to be the requester.
• The request must be Approved. There is no PDF for a draft, a request still with its approvers, or one that was rejected or withdrawn.

#Download it

1. Open the approved request. A green banner says Approved. or Approved by all 3 approvers.
2. Click Download PDF.

The file is named after the request number, such as PR-2026-0014.pdf.

#What it contains

• Your company's name and logo, from Settings > Company Settings. See Set up your company.
• The verdict, who raised it, the department, Location and urgency.
• The reason.
• Every line, with its outcome. A refused line shows the reason it was refused.
• The photos attached to the lines.
• The approval history, grouped by pass, so a request that was sent back and resubmitted shows both passes.
• A signature block, and the page number on every page.

#Rules worth knowing

• An approved request is final. The PDF will always match what was approved, because the request can no longer be edited or withdrawn.
• Refused lines are printed, not hidden. They show as refused and are not authorized.

#Troubleshooting