Log where a machine is

Most locations are recorded as a side effect of other work: an inspection, a fuel fill, routine maintenance. When a machine moves between jobs with none of those, Log a location records the move directly, with the date and time it actually happened.

#Before you start

• You need the Equipment: Edit permission.
• The Sublocation must exist in the machine's Location. If your role includes Sublocations: Edit, you can add a new one from the picker. See Add Locations and Sublocations.
• A disposed machine cannot have a location logged.

#Log a location

1. Open the machine. On the Overview tab, find the Location history card.
2. Click Log a location.
3. Under Where was it?, choose the Sublocation. Only active Sublocations of the machine's own Location are offered.
4. Under When was it seen there?, set the date and time. It starts at now; change it if the move happened earlier.
5. Add a note if it helps, such as why it moved or who moved it.
6. Click Log location.

The card then tells you what happened:

• "Recorded. The machine is now shown at" the Sublocation you chose: this was the newest word on the machine, so the register moved.
• "Recorded. The machine had been seen somewhere more recently, so the register was left as it is.": you logged an earlier moment, so it was kept as history only.

#Rules worth knowing

• A backdated entry does not move the machine if something newer already says where it is. It still appears in the history at the right date. See A machine's location history.
• The moment cannot be in the future. Nobody has seen the machine there yet.
• To move a machine to another Location, use Relocate to a different Location in the same form. That is a transfer. See Transfer a machine to another Location.

#Troubleshooting