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PDF documents in Solmex

Every PDF Solmex produces, where to get it and who can, from the work order sheet to the dossier and the reports emailed on a schedule.

Included in: Every planUpdated

Solmex produces a number of printable PDF documents, each for a different reader: a sheet for a technician, a signed record for a file, a summary for a manager. This page lists them all in one place, with where each one is made and what you need to get it. Follow the link in each row for the full article.

The Export equipment dossier window, choosing the edition, the sections and the history to include

Before you start

  • Every document carries your company's name and logo from Company Settings. Set them first so your documents look like yours. See Set up your company.
  • A document shows only what its permission lets you see in the app. None of them is a way around a permission.
  • Dates in every document are written DD/MM/YYYY.

Documents about one job or one machine

DocumentWhat it is forWhere to get itYou need
Work order sheetOne A4 sheet handed to a technician: the job, the machine and what must be in place first.Print on the work order. See Print a work order.Work Orders: View
Work recordThe record of the work done on a work order, with parts, time and signatures.Print record, or Print signed record once signed, in the Work done section. See Record the work done.Work Orders: View
PM Completion ReportThe record of one completed service, filed on the machine automatically.The Report column of the machine's PM History. See Log a completed PM.Preventive Maintenance: View
Inspection ReportThe full, signed record of one inspection.Export PDF on the inspection. See Print the Inspection Report and Finding Action Cards.Inspections: View
Finding Action CardsOne open finding per sheet, large enough to pin on a workshop wall.Print action cards. Same article as above.Inspections: View
Work permitThe permit for the work site, with a QR code that opens it on a phone.Print or download from the permit. See Permit documents, printing and QR codes.Work Permits: View
Equipment DossierA machine's whole record, as a three-page summary or a full history, for an owner, auditor, insurer or buyer.Export Dossier on the machine's page. See Export a machine's dossier.Equipment: View and Analytics: Export

Documents for purchasing

DocumentWhat it is forWhere to get itYou need
Approved purchase requestWhat your company authorized, line by line, with the approval history.Download PDF on an approved request. See The approved request PDF.Procurement: View
Purchase orderThe order you send to a supplier, with prices, totals and delivery details.Download PDF on an order from Approved onwards, or emailed to the supplier. See Send a purchase order to the supplier.Procurement: View

Reports for managers

DocumentWhat it is forWhere to get itYou need
Breakdown Status ReportWhat is down and why, readable in a minute, printable in black and white.PDF on the Breakdowns page. See The Breakdowns list and the Breakdown Status Report.Breakdowns: View and Analytics: Export, Business plan
Fuel management reportAn A3 report on fuel for the chosen period: summary, charts, exceptions and rankings.Report (PDF) on Fuel Management. See Fuel Management.Fuel: Export, Business plan

Reports emailed on a schedule

These three are made by Automatic reports. They are emailed to the people you choose, and any past run can be downloaded again from the History tab of Automatic Reports.

DocumentWhat it covers
Equipment Breakdown ReportThe breakdown picture for the previous complete day, week or month.
Daily Inspection ReportEvery inspection of the day, with a summary page in front. See Email a Daily Inspection Report.
Routine Maintenance Overdue ReportWhich machines are overdue on routine jobs when it is sent.

All three need Analytics: Schedule to set up, and the Business plan.

Troubleshooting

What you seeWhat to do
A PDF button you expect is not shownYour role lacks the permission in the tables above, or your plan does not include the module. Ask your administrator.
No PDF on a purchase request or purchase orderThe request must be Approved; the order must be Approved or later.
Your logo is missing from documentsUpload it in Company Settings. See Set up your company.